A Few Tips on Organizing Your Outdoor Corporate Event Space

Wedding chairs

Are you planning to host an outdoor event complete with speeches or other types of presentations? In this case, you’ll want to have a tent that is large enough to accommodate several rows of chairs as well as conference tables or a podium for the speakers.

If you host these types of events on a regular basis, such as once a month or more often, your company may want to purchase a corporate event tent along with chairs and the other necessary accoutrement. When you just host these types of events 3 or 4 times a year, however, it makes sense to rent chairs and a corporate event tent.

Tents for outdoor event rentals are available in 2 basic styles. Whether you choose a frame tent or a pole tent will depend on which you prefer.

After determining how many people will be attending, you’ll want to allow enough space for the speaker area, rows of chairs, and aisles. In general, 5 to 6 square feet for every chair should be sufficient space. This will, however, depend on the size of the chairs that you rent. Since it’s important for everyone to have enough space to maneuver, you may want to include a few rows that have additional aisle space.

Are you planning to serve appetizers and cocktails after the presentations? In this case, you may want to rent a tent for this purpose as well. After the presentations, the attendees can move on to the second portion of the day’s events with ease.

If you’re also planning to have a sit-down meal, the size of the tent you’ll need will of course depend on how many people you’re planning to seat at each table. The dimension of the tables also makes a difference. It’s a good idea to allow a minimum of 12 square feet for every person for round tables, and 10 square feet per person when using rectangular tables. The size of the chairs also needs to be considered when accounting for the amount of space that will be required.

Hosting an outdoor event insider a corporate event tent can be a particularly good idea when the weather is nice as well as when it is taking place amid beautiful scenery. When you need corporate event rentals, it makes sense to use the same company for everything that you need. Renting tents, chairs, tables, lighting, and other items can simplify the process so that you can focus your time and energy on other aspects of planning the event.

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